No.A-27012/02/2017-Estt.(AL)
Government of India
Ministry of Personnel, Public Grievances and Pensions
Department of Personnel & Training
Government of India
Ministry of Personnel, Public Grievances and Pensions
Department of Personnel & Training
Block-IV. Old JNU Campus, New Delhi
Dated: 17th July 2018
Dated: 17th July 2018
Office Memorandum
Subject:
Recommendations of the Seventh Central Pay Commission – Implementation
of decisions relating to the grant of Children Education Allowance (CEA)
and Hostel Subsidy – Consolidated instructions –
Consequent upon the decisions taken by the Government to implement the
recommendations made by the VII Central Pay Commission, this Department
has issued an OM of even number dated 16-8-2017 revising the rates of
CEA/Hostel Subsidy and simplifying the procedure for claiming
reimbursement of the same. However this Department has been receiving
various queries regarding CEA/Hostel Subsidy especially with regard to
the applicability of various provision/instructions issued during sixth
CPC regime/period. Further references have also been received regarding
the difficulty being faced by some government employees in obtaining
certificate of the Head of the Institution as mentioned in this Department’s OM of even number dated 16-8-2017.
2. Keeping in view the above, it has been decided to issue consolidated
instructions in supersession of all earlier OMs on the subject of Children Education Allowance and Hostel subsidy as under:
a) The reimbursement of Children Education Allowance/HIostel subsidy can
he claimed only for the two eldest surviving children with the
exception that in case the second child birth results in twins/multiple
birth. In case of failure of sterilization operation. the CEA/Hostel
Subsidy would be admissible in respect of children horn out of the first
instance of such failure beyond the usual two children norm.
b) The amount for reimbursement of Children Education allowance will he
Rs.2250/-per month (fixed) per child. This amount of Rs.2250/- is fixed
irrespective of the actual expenses incurred by the Govt. Servant. In
order to claim reimbursement of CEA, the Govt. servant should produce a
certificate issued by the Head of the Institution for the period/year
for which claim has been preferred. The certificate should confirm that
the child studied in the school during the previous academic year. In
case such certificate can not he obtained, self- attested copy of the
report card or self attested fee receipt(s) i including e-receipt(s))
confirming/indicating that the fee deposited for the entire academic
year can be produced as a supporting document to claim CEA. The
period/year means academic year i.e. twelve months of complete academic
session.
c) The amount of ceiling of hostel subsidy is Rs.6750/- pm. In order to
claim reimbursement of Hostel Subsidy for an academic year, a similar
certificate from the Head of Institution confirming that the child
studied in the school will suffice, with additional requirement that the
certificate should mention the amount of expenditure incurred by the
Government servant towards lodging and boarding in the residential
complex. In case such certificate cannot be obtained, self- attested
copy of the report card and original fee receipt(s)/e-receipt(s) which
should indicate the amount of expenditure incurred by the Government
servant towards lodging and boarding in the residential complex can be
produced for claiming Hostel Subsidy. The expenditure on boarding and
lodging or the ceiling of Rs.6750/- as mentioned above, whichever is
lower, shall be paid to the employee as Hostel Subsidy. The period/year
will mean the same as explained above in clause (b) of this para.
d) The reimbursement of Children Education Allowance for Divyaang
children of government employees shall be payable at double the normal
rates of CEA prescribed above in clause (b) i.e. Rs.4500/- per month
(fixed).
e) The above rates/ceiling would be automatically raised by 25% every
time the Dearness Allowance on the revised pay structure goes up by 50%.
f) The Hostel Subsidy and Children Education Allowance can be claimed concurrently.
g) In case both the spouses are Government servants, only one of them
can avail reimbursement under Children Education Allowance and I Iostel
Subsidy.
h) The reimbursement of CEA and Hostel Subsidy will he done just once in
a financial year after completion of the financial year.
i) Hostel subsidy is applicable only in respect of the child studying in
a residential educational institution located at least 50 kilometers
from the residence of the Government servant.
j) The reimbursement of Children Education Allowance and Hostel Subsidy
shall have no nexus with the performance of the child in his class. In
other words, even if a child fails in a particular class. the
reimbursement of Children Education Allowancelf-Iostel Subsidy shall not
be stopped. However, if the child is admitted in the same class in
another school, although the child has passed out of the same class in
previous school or in the mid-session, CEA shall not be reimbursable.
k) If a Government servant dies while in service, the Children Education
Allowance or hostel subsidy shall be admissible in respect of his/her
children subject to observance of other conditions for its grant
provided the wife/husband of the deceased is not employed in service of
the Central Govt., State Government, Autonomous body, PSU, Semi
Government Organization such as Municipality, Port Trust Authority or
any other organization partly or fully funded by the Central Govt./State
Governments. In such cases the CEA/Hostel Subsidy shall be payable to
the children till such time the employee would have actually received
the same, subject. to the condition that other terms and conditions are
fulfilled. The payment shall be made by the office in which the
Government servant was working prior to his death and will he regulated
by the other conditions, laid down in this OM.
I) In case of retirement, discharge. dismissal or removal from service.
CEA/Hostel Subsidy shall he admissible till the end of the academic year
in which the Government servant ceases to be in service due to
retirement. discharge, dismissal or removal from service in the course
of an academic year. The payment shall be made by the office in which
the government servant worked prior to these events and will be
regulated by the other conditions laid down in this OM.
m) The upper age limit for Divyaang children has been set at 22 years.
In the case of other children the age limit will be 20 years or till the
time of passing 12th class whichever is earlier. There shall be no
minimum age.
n) Reimbursement of CEA and Hostel Subsidy shall be applicable for
children from class nursery to twelfth, including classes eleventh and
twelfth held by Junior Colleges or schools affiliated to Universities or
Boards of Education.
o) CEA is allowed in case of children studying through “Correspondence
or Distance Learning” subject to other conditions laid down herein.
p) The CEA and Hostel Subsidy is admissible in respect of children
studying from two classes before class one to 12’x’ standard and also
for the initial two years of a diploma/certificate course from
Polytechnic/ITI/Engineering College, if the child pursues the course
after passing 10th standard and the Government servant has not been
granted CEA/Hostel Subsidy in respect of the child for studies in 11th
and 12th standards.
q) In respect of schools/institutions at nursery, primary and middle
level not affiliated to any Board of education, the reimbursement under
the Scheme may be allowed for the children’studying in a recognized
school/institution. Recognized school/institution in this regard means a
Government school or any education institution whether in receipt of
Govt. Aid or not. recognized by the Central or State Government or Union
Territory Administration or by University or a recognized educational
authority having, jurisdiction over the area where the
institution/school is situated.
r) In case of a Divyaang child studying in an institution i.e. aided or
approved by the Central/State Govt. or UT Administration or whose fees
are approved by any of these authorities, the Children Education
Allowance paid by the Govt. servant shall be reimbursed irrespective of
whether the institution is ‘recognized’ or not. In such cases the
benefits will be admissible till the child attains the age of 22 years.
s) The CEA is payable for the children of all Central Government
employees including citizens of Nepal and Bhutan, who are employees of
Government of India, and whose children are studying in the native
place. However, a certificate may be obtained from the concerned Indian
Mission that the school is recognized by the educational authority
having jurisdiction over the area where the institution is situated.
t) The Children Education Allowance or hostel subsidy shall be
admissible to a Govt. servant while he/she is on duty or is under
suspension or is on leave (including extra ordinary leave). Provided
that during any period which is treated as ‘dies non’ the Govt. servant
shall not be eligible for the CEA/Hostel subsidy for that period.
3.These above instructions would come into effect from 1st July, 2017.
Hindi version follows.
(Sandeep Saxena)
Under Secretary to the Government of India
Under Secretary to the Government of India
Signed Copy
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